Head of Call Center Service Center Aachen | Leitung des Servicecenters Call Aachen (m/w/d)

Stadtverwaltung Aachen

Aachen, Nordrhein-Westfalen, Deutschland
Published Dec 9, 2025
Full-time
Permanent

Job Summary

This is a key leadership role managing the Call Center Service Center Aachen, the primary contact point (in-person, phone, and digital) for approximately 40 employees serving the citizens of Aachen. The Head will be responsible for the disciplinary and technical supervision of the center, driving its strategic development, and ensuring high-quality service delivery. Day-to-day tasks involve managing Call Center Management Systems (ACD, inbound/outbound), optimizing staff deployment and shift planning using relevant software and queuing theories, and continuously monitoring and improving KPIs and quality standards. A critical component is the introduction of new dialogue channels (e.g., chat, chatbots, voicebots) and contributing to inter-municipal working groups, including the expansion of the nationwide authority number 115. Candidates must possess relevant administrative or legal qualifications, proven leadership experience, and expertise in call center management systems and change management.

Required Skills

Education

Civil Service qualification for career group 2, first entry level (General Administrative Service) OR successful completion of Administrative Course II OR comparable university degree (e.g., Diploma in Finance, Law, or Bachelor/Diploma in Administrative Management) OR University degree (Bachelor or Diploma) in Administrative Sciences, Law (e.g., 1st or 1st and 2nd State Examination), Business Administration (e.g., focus on Law and Controlling) OR successful completion as Administrative Specialist (Verwaltungsfachangestellte) or Administrative Course I.

Experience

  • Leadership experience or participation in the city's 'Competent Management' leadership development program
  • Experience handling Call Center Management Systems
  • Professional experience in shift planning (Desirable)
  • Professional experience with Knowledge Management systems (Desirable)
  • Professional experience with CRM systems (Desirable)
  • Minimum 3 years of professional experience in a subject area rated at least EG 8 TVöD (if applying with specific vocational qualifications)
  • Minimum 3 years of professional experience in a subject area rated at least salary grade A 8 LBesO A NRW (if applying with specific civil service qualifications)

Languages

German (Fluent)English (Fluent)

Additional

  • Willingness to take on late shifts until 6:00 PM (including Fridays). High commitment, especially during crisis situations (e.g., citizen hotlines, election Sundays). Mandatory participation in a management training course (D 300) upon appointment to the leadership function.