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Executive Assistant | 10686 I Leitungsassistenz

Landeshauptstadt Kiel Personal- und Organisationsamt Rathaus Hopfenstraße

Kiel, Schleswig-Holstein, Deutschland
Published Feb 20, 2026
Full-time
Fixed-term
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Job Summary

This role supports the Office for Sports Promotion in Kiel, specifically assisting the management and the Central Control unit. As an Executive Assistant, you will manage daily administrative operations, including scheduling, protocol management, and processing incoming and outgoing correspondence. You will play a vital role in personnel organization, time tracking, and travel expense management. Beyond standard administration, the position involves high-level tasks like drafting decision templates, managing citizen complaints, and coordinating sports club anniversaries and funding. You will also monitor internal projects, budgets, and resources while contributing to public relations via website and social media maintenance. This position is ideal for those who enjoy a mix of structured administration and dynamic project support within the public sector. It offers significant flexibility through flex-time and home-office options, making it an attractive opportunity for professionals seeking work-life balance in a sports-oriented environment.

Required Skills

Education

Completed at least three years of commercial vocational training, OR qualification for the second entry level of career group one (General Services), OR completed training as a Management Assistant in Public Administration (Verwaltungsfachangestellte/r), OR completed Administrative Course I (Angestelltenlehrgang I).

Experience

  • At least 3 years of relevant professional experience based on the required vocational training
  • Professional experience in a role with external representation and public interaction
  • Extensive experience in administrative or assistant roles
  • Experience in communication and coordination between internal departments and external partners

Languages

German (Fluent)

Additional

  • The position is fixed-term until September 22, 2027. Location: Kiel. Full-time or part-time options available (job sharing possible if full-day coverage is ensured). Must meet all criteria by the application deadline of March 15, 2026.

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