Administrative Assistant for Technical Building Services | Sachbearbeitung in der Technischen Gebäudeausrüstung (TGA) (m/w/d)
Bezirksamt Mitte von Berlin
Job Summary
This role involves providing comprehensive administrative and technical support within the Facility Management department for the District of Mitte in Berlin. As a key member of the Technical Building Services (TGA) team, you will manage the entire lifecycle of district-owned properties. Day-to-day responsibilities include coordinating invoice processing, tracking orders and defects, and managing correspondence with service providers. You will be responsible for commissioning emergency repairs to ensure the operational safety of technical systems, monitoring maintenance schedules, and supporting procurement processes. A significant portion of the role focuses on data management, where you will maintain the CAFM system (essentialsFM) and optimize administrative workflows. This position is ideal for organized professionals who enjoy a mix of office-based administration and occasional on-site inspections. Working for the Berlin state administration offers a secure, permanent contract with flexible working hours, home office options, and a strong focus on work-life balance and professional development.
Required Skills
Education
Completed vocational training as an Administrative Assistant (Verwaltungsfachangestellter), Office Management Specialist (Kaufmann für Büromanagement), completion of Administrative Course I (Verwaltungslehrgang I), or equivalent qualifications for the second entry level of career group 1 in general administrative service.
Experience
- Professional experience in administrative roles, specifically within office management or public administration.
- Experience in managing technical workflows, such as repair coordination and maintenance tracking.
- Proven track record in handling invoice processing and financial documentation.
- Experience in data maintenance and digital documentation systems.
- Experience in public sector procurement or contract management is beneficial.
Languages
Additional
- Willingness to conduct on-site appointments which may not always be barrier-free; eligibility for German civil service (for Beamte applicants); permanent residency or valid work permit for Germany required.
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