Executive Assistant to the Board | Assistenz der Geschäftsführung (m/w/d)
BG Phoenics GmbH
Job Summary
As an Executive Assistant to the Board, you will play a pivotal role in supporting the technical leadership of a major IT service provider for the German statutory accident insurance sector. Your daily responsibilities will involve comprehensive calendar management, coordinating internal and external meetings, and managing complex travel arrangements. You will act as a vital interface between the management board and various internal departments, external partners, and committees. Beyond administrative tasks, you will be responsible for preparing meeting minutes, organizing large-scale off-site events, and ensuring smooth office operations. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and handles confidential information with the utmost discretion. The position offers an attractive compensation package, including a company-funded pension and flexible mobile working options, within a team of over 750 employees dedicated to digital transformation.
Required Skills
Education
Successfully completed commercial vocational training (kaufmännische Ausbildung) or a comparable professional qualification.
Experience
- Professional experience in an executive or administrative assistance role
- Proven experience in appointment management and travel coordination
- Experience acting as a communication interface for management and external committees
- Demonstrated experience in organizing large-scale corporate events
- Background in handling confidential information and working under time pressure
Languages
Additional
- The role is based in Munich (Landsberger Straße). Candidates must be willing to work full-time in a permanent position. Reliability, discretion, and a solution-oriented working style are mandatory prerequisites.