Team Assistant / Office Manager | Teamassistent*in / Office Manager*in (m/w/d)

Universität Bielefeld

Bielefeld, Nordrhein-Westfalen, Deutschland
Published Apr 8, 2026
Part-time
Permanent

Job Summary

This part-time (50%) role is situated within a newly established Biotechnology research group at the Faculty of Technology. As the primary point of contact for staff, guest researchers, and assistants, you will manage daily administrative operations including travel expense accounting, procurement, room bookings, and appointment coordination. You will act as a vital interface between the group leadership and internal university departments, assisting with financial planning, budget monitoring, and human resources administration. This position offers a unique opportunity to work in a young, dynamic, and research-intensive environment with an open communication culture. The role is permanent and provides significant stability within a university setting, featuring flexible working hours and the possibility of mobile work. It is ideal for an organized professional who enjoys international interaction and collaborative teamwork in a scientific context.

Required Skills

Education

Completed vocational training in administration or commerce (e.g., Administrative Assistant, Industrial Clerk, Foreign Language Secretary, or Office Management Clerk) or equivalent qualification.

Experience

  • Professional experience in a relevant administrative or commercial field
  • Experience in team assistance or office management, preferably in a university or international environment
  • Experience with personnel measures and HR administration
  • Experience in financial planning and resource monitoring
  • Experience using SAP and creating statistics/evaluations with Excel

Languages

German (Fluent)English (Fluent)

Additional

  • Part-time position (50%). Availability starting July 1st, 2026 or later. Permanent contract. Location: Bielefeld, Germany.