Administrative Assistant, Software Engineering Department | Verwaltungsbeschäftigte/r am Lehrstuhl Software Engineering (w/m/d)

Job Summary

This permanent position as an Administrative Assistant supports the Chair of Software Engineering by managing crucial daily operations and financial oversight. Key responsibilities include preparing and processing personnel matters for scientific staff and student assistants, coordinating student services such as examinations and grading, and managing the chair's publications. A significant part of the role involves the financial administration of complex third-party funded projects (e.g., DFG, BMBF, EU), including SAP account management, budgeting, and financial reconciliation with project sponsors. Candidates must possess a completed commercial/clerical qualification and demonstrable experience in administrative and financial tasks, coupled with excellent proficiency in German and good knowledge of English. Success requires a highly structured, systematic, and trustworthy work style, strong team skills, and expertise in MS Office and SAP, with an interest in proactively optimizing administrative processes for greater efficiency.