Executive Assistant to the Division Manager | Assistent*in der Geschäftsbereichsleitung, Assistent*in
AWO Schleswig-Holstein gGmbH
Job Summary
This full-time, permanent position involves providing high-level administrative support to the Division Manager of Youth, Family, Inclusion & Addiction at AWO Schleswig-Holstein. You will be responsible for the independent coordination of appointments, preparation of meetings, and managing internal and external communications with business partners and authorities. Day-to-day tasks include handling business correspondence, supporting HR-related matters, managing documentation and databases, and overseeing procurement and invoicing. You will also play a key role in optimizing administrative processes and assisting with project management and budget negotiations. This role is ideal for a highly organized professional who thrives in a social services environment. The position offers an attractive salary based on the TVöD-VKA (EG E8) scale, 30 days of vacation, and comprehensive benefits including corporate discounts and a company pension. It is a unique opportunity to contribute to a values-driven organization dedicated to social justice and community support.
Required Skills
Education
Completed commercial vocational training (Kaufmännische Ausbildung) or a comparable qualification.
Experience
- Professional experience in organization and administration within social institutions
- Proven experience in managing business correspondence and meeting minutes
- Background in coordinating appointments and events independently
- Experience in handling personnel matters and document management
- Experience in procurement and processing incoming invoices
Languages
Additional
- The role is based in Elmshorn/Schleswig-Holstein. Applicants must demonstrate high resilience during peak workloads, discretion, and a professional demeanor. The position is full-time at 39 hours per week.