Administrative Specialist for Voluntary Services | Verwaltungsfachkraft (w/m/d) für Freiwilligendienste
Freunde der Erziehungskunst e.V.
Job Summary
This role offers the opportunity to join a globally active non-profit organization dedicated to Waldorf education and international voluntary services. As an Administrative Specialist, you will be responsible for the end-to-end management of documents and contracts, ensuring rigorous controlling and compliance. Your daily activities will include payroll processing, invoicing for volunteers and placement sites, and maintaining professional correspondence with partner organizations, authorities, and insurance providers. A unique aspect of this position involves conducting administrative training sessions during introductory seminars and specialist days for placement sites. The role is ideal for individuals who combine strong organizational skills with a passion for social impact. You will work within an alternative, socio-ecological environment that offers flexible working hours, a structured internal salary scale, and the meaningful task of supporting approximately 1,600 volunteers annually in their service journeys both in Germany and abroad.
Required Skills
Education
Successfully completed vocational training in administration (e.g., Verwaltungsfachangestellte/r or equivalent commercial training).
Experience
- Professional experience in administration or office management
- Experience in document management and contract controlling
- Experience in payroll and billing processes
- Proven track record of structured and independent work habits
- Entry-level candidates with relevant vocational training are encouraged to apply
Languages
Additional
- Interest in Waldorf education is required. The position is initially a 2-year fixed-term contract with the potential for permanent employment. Workload is flexible between 80-100% (32-40 hours per week).