Executive Assistant to Management | Mitarbeiter*in als Assistenz der Geschäftsführung (w/m/d)

Job Summary

This crucial part-time role (35 hours/week) involves providing comprehensive administrative and organizational support directly to the management of Kita-Dialog gGmbH, a leading operator of seven daycare centers in Berlin. The Executive Assistant serves as the primary point of contact for all internal and external inquiries, managing professional correspondence via phone, email, and post, and preparing essential documents such as protocols, letters, and notes for the management team. Key responsibilities include independently creating and managing daycare contracts in coordination with facility leaders, overseeing cost monitoring, and executing debt collection processes. The role also involves significant contribution to HR administration, supporting employee onboarding, assisting with data protection topics, and actively participating in the continuous design and optimization of internal process flows and standard documentation. Success requires professional experience in a similar role, advanced proficiency in German (C1), and excellent organizational and analytical skills.